Depending on the location of the conference we will sometimes require bus transfers to and from the Conference venue or for Social events outside the conference venue.

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 Please find below more information about this:

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1. Contact a local transportation provider to check availability and cost 

2. If you are not familiar with the local area the local Visitor and Convention Bureau or Conference Center may have information or a recommendation

3. When a suitable company has been found, negotiate prices, terms and conditions. Flexibility will be needed as events may run late or early.

4. Be sure to get a copy of the licensing, insurance and any permits that they will need to provide you with.

5. Convey transportation information to delegates in their Final confirmation emails.

6. Allocate Conference staff to loading and managing the buses at both ends of the journey. Staff may need signage and buses numbered to help with swift loading and unloading.Ensure you have the drivers phone number.