Uploading Invoices into Softco – Verify Basics
Any PDF invoices we receive by e-mail need to be moved into one of those three e-mail inboxes:
Invoices for Ireland, InvoiceMK for Moloney & Kelly, and InvoiceUK for the UK. Any e-mails containing PDF invoices can be moved into the highlighted Inbox folder.
Important: our system ONLY accepts PDF as a file type.
From there, the invoices will be moved into a software called Verify. You’ll have three queues to choose from on the left side, again divided into the three companies. To work on one of them, just select the matching Awaiting Keying queue:
Once you’re there, it will give you the list of invoices that still need to be worked on. Simply highlight a few invoices and press Enter to get started:
Once you press Enter, the system will bring you to the invoice overview:
On the right you will need to insert all important information from the invoice. Most of the time, Verify will find the correct details automatically – but be careful, the system is not perfect! Sometimes it will pick up the incorrect information and you will need to amend it yourself. In the example below, it picked up EUR as the currency, even though the invoice is in GBP (British Pounds).
Once you have inserted everything, you can click OK. And once that is done, the invoice will be transferred into Softco.