How to process transactions for supplier OYS500/Oyster Cards:

​

1. The Batch of New Cards is posted as a Prepayment in Supplier OYS500

2. There is No VAT

3. The invoice for the Batch of tickets purchased in advance is paid/settled so the Supplier Ledger is clear but now we have a Prepayment on the balance sheet equivalent Cost price of the Ticket stocks.

4. The usage/distribution of tickets from the Spreadsheet is updated by Aleksandra

5. The corresponding files where the tickets are distributed out through are updated by Account Handler

6. Rosemary works from the spreadsheet at end of each month and generates an invoice in OYS500

7. Immediately generating a corresponding credit against that invoice(credit value should be same amount as invoice amount – not the amount of the original Prepayment invoice amount)

8. That is important to generate the credit immediately to avoid the supplier being paid again for an invoice that they have already been paid for

9. Credit Note offsets against invoice

10. Supplier Ledger is zero again.

11. The Cost price of the remaining tickets per the spreadsheet and per TP (in prepayments) should always match after the month end.

​

​

How to process Ireland/M&K intercompany transactions for CMV001:

 

Irish courts Hotel Group

• The Hotel is restricted from opening new Accounts at the moment – the bank is still applying that restriction rigidly.

• That will be the case for the next few months.

• M&K want to use some/part of the Abbey allocation.

• Abbey currently has an allocation and a credit Account.

• MK currently booking using credit cards(probably sold via a cash account) that we want to discontinue.

 

Can it operate as follows until the Hotel is able to open a separate account for M&K?

​

Say for example a Room €200 + 13.50% VAT = €227

• The Service line is inserted in M&K as normal.

• The M&K Booking Confirmation/Request from M&K will need to have a line advising to invoice Abbey Tours only but the FIT reference will be an M&K reference. Whether you want it title it as well Abbey Tours that might be better otherwise Irish Courts Hotel may not accept the booking if there’s confusion. Info will have to add these fields in the Booking Request that the A/C handler uses.

• The invoice from the Hotel will/should come in with the M&K reference but addressed to Abbey Tours

• Abbey processes and pays the Gross and takes the VAT input. This is fine as invoice addressed to Abbey Tours.

• The line is processed Nett(without VAT) on the M&K side creating the Nett amount owed to the Creditor

• The amount outstanding on the M&K side is also cleared by an intercompany posting Nett only.

• Both Intercompany on Abbey side and the M&K side both balance as they were posted Nett?

• The same AP member inputting the invoices MUST process the corresponding intercompany part in M&K.