Once on site we need to ensure that everything is set up, working and ready for the delegates arrival and the start of the conference. 

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Depending on access to the conference venue we generally like to get set up 1-2 days before the conference starts, giving plenty of time to test equipment, meet with venue staff and run through with the client. 

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Below is a list of tasks and considerations for going on site

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Onsite set up and itinerary 

• Deliveries 

• Venue access

• Setting up and testing equipment

• Room checks 

• Signage and branding 

• Sponsor & Exhibitor set up 

• AV checks 

• Timeline and checklist advised

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Equipment required -You may not require all these for every conference

• Laptops

• Power cables

• Badge printer 

• scanners 

• printer 

• tablets 

• mobile phones 

• mobile radios

• charging for all of above

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Staff plan, Manual and Volunteer briefing

• <insert staff manual from agile 2019>

• <insert staff plan doc agile 2019>

• include volunteer briefing < insert agile doc>

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